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EDA-DPR-004 - contact details/personal GSM

Records and compliance checklist

Under Article 31 of the new Regulation, EUIs have to keep records of their processing operations. This template covers two aspects:

1.Mandatory records under Article 31 of the new rules (recommendation: publicly available)
2.Compliance check and risk screening (internal).

The header and part 1 should be publicly available; part 2 is internal to the EUI. By way of example, column 3 contains a hypothetical record on badges and physical access control in a EUI.
Nr Item Explanation
Header - versioning and reference numbers (recommendation: publicly available)
1. Last update of this record 08-07-2022
2. Reference number EDA-DPR-004 - contact details/personal GSM
part 1 - article 31 record (recommendation: publicly available)
3. Name and contact details of controller
European Defence Agency

Rue des Drapiers 17-23
B-1050 Brussels
4. Name and contact details of DPO

Head of the Legal Office, Legal Advisor / Data Protection Mr Pedro ROSA PLAZA

5. Name and contact details of joint controller (where applicable)
6. Name and contact details of processor (where applicable)
7. Purpose of the processing
Collection of private/service telephone numbers to allow contact with ISE Directorate colleagues in relation to work related issues while they are out of the office during working hours.
8. Description of categories of persons whose data EDA processes and list of data categories
The personal data of the following category of data subjects are processed: ISE Directorate Personnel The personal data processed are: private/service telephone numbers.
9. Time limit for keeping the data
Telephone numbers are retained for the period of assignment of staff member(s) or until they instruct that the details should be deleted.
10. Recipients of the data
Private/service telephone numbers are available to all ISE Directorate Staff.
11. Are there any transfers of personal data to third countries or international organisations? If so, to which ones and with which safeguards?
12. General description of security measures, where possible.
Data are only available to ISE Staff. Only ISE Directorate Assistants have access to the excel file.
13. For more information, including how to exercise your rights to access, rectification, object and data portability (where applicable), see the privacy statement
Additional information is available by following the link to privacy statement here