EDA-DPR-004 - contact details/personal GSM
Records and compliance checklist
Under Article 31 of the new Regulation, EUIs have to keep records of their processing operations. This template covers two aspects:
1.Mandatory records under Article 31 of the new rules (recommendation: publicly available)
2.Compliance check and risk screening (internal).
The header and part 1 should be publicly available; part 2 is internal to the EUI. By way of example, column 3 contains a hypothetical record on badges and physical access control in a EUI.
| Nr |
Item |
Explanation |
|
Header - versioning and reference numbers (recommendation: publicly available) |
|
| 1. |
Last update of this record |
08-07-2022 |
| 2. |
Reference number |
EDA-DPR-004 - contact details/personal GSM |
|
part 1 - article 31 record (recommendation: publicly available) |
|
| 3. |
Name and contact details of controller |
European Defence Agency
Rue des Drapiers 17-23
B-1050 Brussels
Belgium
|
| 4. |
Name and contact details of DPO |
|
| 5. |
Name and contact details of joint controller (where applicable) |
N/A
|
| 6. |
Name and contact details of processor (where applicable) |
N/A
|
| 7. |
Purpose of the processing |
Collection of private/service telephone numbers to allow contact with ISE Directorate colleagues in relation to work related issues while they are out of the office during working hours.
|
| 8. |
Description of categories of persons whose data EDA processes and list of data categories |
The personal data of the following category of data subjects are processed: ISE Directorate Personnel The personal data processed are: private/service telephone numbers.
|
| 9. |
Time limit for keeping the data |
Telephone numbers are retained for the period of assignment of staff member(s) or until they instruct that the details should be deleted.
|
| 10. |
Recipients of the data |
Private/service telephone numbers are available to all ISE Directorate Staff.
|
| 11. |
Are there any transfers of personal data to third countries or international organisations? If so, to which ones and with which safeguards? |
N/A
|
| 12. |
General description of security measures, where possible. |
Data are only available to ISE Staff. Only ISE Directorate Assistants have access to the excel file.
|
| 13. |
For more information, including how to exercise your rights to access, rectification, object and data portability (where applicable), see the privacy statement |
Additional information is available by following the link to privacy statement here
|