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Header - versioning and reference numbers (recommendation: publicly available) |
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1. |
Last update of this record |
05-09-2022 |
2. |
Reference number |
EDA-DPR-078 - Donation of IT equipment |
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part 1 - article 31 record (recommendation: publicly available) |
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3. |
Name and contact details of controller |
European Defence Agency
Rue des Drapiers 17-23
B-1050 Brussels
Belgium
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4. |
Name and contact details of DPO |
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5. |
Name and contact details of joint controller (where applicable) |
N/A
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6. |
Name and contact details of processor (where applicable) |
N/A
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7. |
Purpose of the processing |
The European Defence Agency (EDA) intends to donate various IT equipment that is no longer used by the Agency. In this context, interested parties (non-profit organisations, local community centres or schools officially based in EU countries) should submit their application for this equipment through a provided template, which will include personal data of contact points. An EDA evaluation committee will decide on the division of the equipment between applicants, based on their motivation for the use of the equipment.
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8. |
Description of categories of persons whose data EDA processes and list of data categories |
Data subjects:
- contact persons on behalf of the applicants for IT donations (non-profit organisations, local community centres or schools officially based in EU countries).
Personal data processed as the application form:
- Name, function, E-mail address, address and telephone number of a person of contact of the applicant.
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9. |
Time limit for keeping the data |
2 years from the moment of donation
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10. |
Recipients of the data |
The recipients are:
- EDA staff,
- the EDA Security & Infrastructure Unit, receives the application forms via the E-mail address infrastructure@eda.europa.eu.
Applications are made available to the members of the specific Evaluation Committee, composed of EDA Staff.
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11. |
Are there any transfers of personal data to third countries or international organisations? If so, to which ones and with which safeguards? |
N/A
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12. |
General description of security measures, where possible. |
All data regarding the applications is stored in the EDA Sharepoint of the Security & Infrastructure Unit. EDA has implemented appropriate technical and organisational measures (firewalls, checkpoints, antivirus) to ensure a level of security appropriate to the risks represented by the processing and the nature of the personal data to be protected. Such measures have been taken in particular to prevent any unauthorised disclosure or access, accidental or unlawful destruction or accidental loss, or alteration and to prevent all others unlawful forms of processing.
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13. |
For more information, including how to exercise your rights to access, rectification, object and data portability (where applicable), see the privacy statement |
Additional information is available by following the link to privacy statement here.
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