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DETAILS OF REGISTER

EDA-DPR-068 - Contacts of Journalists

Records and compliance checklist

Under Article 31 of the new Regulation, EUIs have to keep records of their processing operations. This template covers two aspects:

1.Mandatory records under Article 31 of the new rules (recommendation: publicly available)
2.Compliance check and risk screening (internal).

The header and part 1 should be publicly available; part 2 is internal to the EUI. By way of example, column 3 contains a hypothetical record on badges and physical access control in a EUI.
Nr Item Explanation
Header - versioning and reference numbers (recommendation: publicly available)
1. Last update of this record 05-09-2022
2. Reference number EDA-DPR-068 - Contacts of Journalists
part 1 - article 31 record (recommendation: publicly available)
3. Name and contact details of controller
European Defence Agency

Rue des Drapiers 17-23
B-1050 Brussels
Belgium
4. Name and contact details of DPO

Head of the Legal Office, Legal Advisor / Data Protection Mr Pedro ROSA PLAZA

dataprotection@eda.europa.eu
5. Name and contact details of joint controller (where applicable)
N/A
6. Name and contact details of processor (where applicable)
N/A
7. Purpose of the processing
To contact journalists
8. Description of categories of persons whose data EDA processes and list of data categories

Data of journalists processed are the following:

  • first name, last name, phone number, email, name of the organisation
  • media, country/city of work, Twitter handle.
9. Time limit for keeping the data
6 years
10. Recipients of the data
Media & Communication Unit staff members and, only when necessary, IT staff members.
11. Are there any transfers of personal data to third countries or international organisations? If so, to which ones and with which safeguards?
NO
12. General description of security measures, where possible.
Having regard to the state of the art and the cost of their implementation, the controller has implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risks represented by the processing and the nature of the personal data to be protected (restricted access, logs, others). Such measures have been taken in particular to prevent any unauthorized disclosure or access, accidental or unlawful destruction or accidental loss, or alteration and to prevent all others unlawful forms of processing.
13. For more information, including how to exercise your rights to access, rectification, object and data portability (where applicable), see the privacy statement
Additional information is available by following the link to privacy statement here.